Rental Policies

General Policies

By signing the Alumni Center Reservation Form, the sponsoring group agrees to abide by the policies set forth by the University of Connecticut and the UConn Foundation, Inc. concerning use of the Alumni Center.

These policies include those described throughout this website, in addition to:

• All materials brought into the Alumni Center must be removed at the conclusion of your event (food, decorations, etc.). If any materials are left in the Alumni Center, the responsible party will be subject to a cleaning charge of $200.
• A minimum of one UConn Foundation staff person is required at all functions on weekdays after 4 p.m., weekends or holidays, to be provided by the UConn Foundation as part of the rental fee.
• Hourly fees are based on the entire time the Alumni Center will be in use and include arrival time of “host person,” (sponsoring groups contact person) caterer set-up and clean-up time.
• The UConn Foundation reserves the right to make or change space assignments as necessary. Under no circumstances are empty rooms to be used without prior approval by the Assistant Director of Alumni Center Operations.
• The sponsoring group is responsible for any and all damages to the Alumni Center or grounds. Lost or misplaced items are not the responsibility of the UConn Foundation.
• No notices shall be posted or affixed in the building including without limitation to the walls, stairways or hung from the ceiling, support beams or columns.
• The UConn Foundation does not provide access to copiers, fax machines, computers/printers, telephones or any other supplies except as otherwise agreed to in writing.
• The UConn Foundation will provide chairs and tables as available. Additional rentals, such as linens, more or different furniture are the responsibility of the sponsoring group.
• The UConn Foundation does accept reservations less than 2 weeks prior to the event or 8 months out from the event.
• All groups must purchase event insurance for their event. A copy must be sent to the Assistant Director of Events and Facilities prior to the event. The event cannot and will not occur without event insurance.
• The Alumni Center parking lot does not guarantee parking unless a LAZ parking attendant is paid for with parking services.

Food and Beverage Policy

• All food and beverages required for meetings and events are the responsibility of the sponsoring group. Please notify the Assistant Director of Alumni Center Operations if you or your caterer will need access to the kitchen.
• Groups are allowed to have outside caterers in the building
• All food/beverages and trash must be removed by the sponsoring group at the conclusion of the event.
• The Facility’s catering kitchen is not equipped for cooking, therefore, cooking food in the kitchen is prohibited (fridge/freezer and staging use only).
• All caterers must provide the Assistant Director of Events and Facilities with the following at least five (5) working days prior to the event:
  • Proof of liability coverage, naming the University of Connecticut Foundation, Inc. its officers, directors, employees, and agents as additional insurers on the policy, directly from the insurer.
  • A copy of the food/beverage service license from the local health department
• Failure to provide any required information may result in the cancellation of the event.

Alcohol Serving Policy

• The UConn Foundation does not allow for alcohol to be served during events on Sunday
• The event staff reserve the right to cancel any event they feel is becoming unsafe due to irresponsible drinking.
• The event staff reserve the right to cancel an event they feel has underage drinking involved
• The sponsoring group must notify the UConn Foundation that alcoholic beverages will be served.
• Alcoholic beverages may only be provided and served by those with a state liquor license/permit that allows them to serve alcoholic beverages at the Alumni Center. The caterer or bartending service must provide the UConn Foundation with the following at least five (5) business days prior to the event
  • A copy of the liquor permit.
  • Proof of liability coverage, naming the University of Connecticut Foundation, Inc. its officers, directors, employees, and agents as additional insurers on the policy, directly from the insurer
    Alternate non-alcoholic beverages must also be provided. No open alcohol outside of the Alumni Center.

Billing

• All invoices are prepared by and are payable to the University of Connecticut Foundation, Inc.
• Invoices not paid 30 days past your event jeopardize the sponsoring group’s future use of the Alumni Center

Cancellation

Security deposits are non-refundable in the event of cancellation.

If the space can be re-rented, the UConn Foundation will return any payments made, excluding security deposits. If the space cannot be re-rented:

• Cancellations that occur 1 month prior to the event will incur a cancellation penalty

A rental agreement may be terminated by the UConn Foundation for the following incident(s):

• Failure to adhere to above-mentioned policies.
• Failure to pay rental fees within thirty days of your event will prohibit future rentals at the Alumni Center. The UConn Foundation reserves the right to pursue all available legal and equitable remedies in the event invoices are not timely paid
• Inappropriate behavior of the sponsoring group or its guests.
• Damage to University or UConn Foundation property.
• Misuse and/or mistreatment of the Alumni Center and/or UConn Foundation staff.